VGSA Travel Grant Application
Travel grants provided by the Veterinary Graduate Student Association (VGSA) will be in the form of a flat rate of $500 per application, disbursed one week prior to travel. This amount is intended to cover expenses (transportation, lodging, food, etc.) incurred during the attendance of a conference or professional development opportunity. Please keep all receipts for expenses and submit them within two weeks of your return to confirm travel has occurred. Falsifying this information may result in (1) ineligibility to receive VGSA monetary awards indefinitely, and (2) notification of fraudulence provided to your department and the Student Honor Court, which may result in expulsion from the University of Florida. Applicants are limited to one VGSA travel grant per academic year.
As the amount of money the VGSA has available for student travel is limited, we encourage our graduate students to pursue other sources of funding in addition to applying through the VGSA. The UF Graduate Student Council (GSC) and the UF Office of Research and Graduate Programs (RGP) both offer travel funds for graduate students, and most departments within the College of Veterinary Medicine have funds available for graduate student travel. Applicants for the VGSA grant will be required to certify that they are either concurrently applying for a GSC travel grant or have already exhausted this funding source for the academic year.
Similarly, because VGSA travel grant funding is limited, an application may be denied funding, even if it follows all instructions and deadlines provided. To be eligible for a VGSA travel grant, you must be a graduate student in the UF College of Veterinary Medicine. Applications will be prioritized in the following manner:
1. Conference attendance for the purpose of giving an oral presentation will be of higher priority than presenting a poster, which will in turn be of higher priority than travel for professional development alone.
2. Students able to demonstrate a more substantial gap between available funding and their travel needs will receive priority. This description should be included in your application under the “Need-based Explanation,” and should include any significant financial impediment to your travel (i.e. a lack of advisor-provided travel funding, other external grants applied for/denied/exhausted).
3. Students traveling internationally, to farther distances, or to more expensive destinations will be given priority.
4. Active membership in the UF VGSA will improve your application’s success. Because these grants are intended to support our members and encourage professional development within our organization, priority will be given to those who actively participate in it. Please list your involvement with the VGSA in the appropriate location below, including both past and present meetings/events attended, leadership and/or committee roles held, etc. You may be general, i.e., “I have attended some meetings and spoken with new students about the program at orientation.”
Please submit this form, completed, at least one month prior to the date of travel. Student supervisors may be contacted for confirmation of travel details, so we ask those applying to please advise supervisors of this. Submission of this form certifies that all information provided herein is true and accurate to the best of your knowledge; inaccurate representation is a violation of the honor code.
The application should be submitted electronically to the VGSA email account (email@example.com). Applications will be reviewed by a committee comprised of the current VGSA Treasurer and two other officers, then submitted for approval to the VGSA faculty advisor (Dr. David Baekey) and the UF CVM Associate Dean for Research and Graduate Studies (Dr. Peck).
Questions regarding applications can be forwarded to the VGSA treasurer: firstname.lastname@example.org.
Page Updated: 7-9-2014